This quick-start guide will help you start using the Seven Minute Safety Trainer website. If you have any trouble or any questions that are not answered in this document, please contact technical support at techsupport@blr.com.

For assistance with using the Seven Minute Safety Trainer app, please refer to the Seven Minute Safety Trainer—Quick Start Guide—App.

Some features are only available on the website (not on the app).

Web-only features

1. Edit the Resources tab content.
2. Create trainers and administrators.
3. Import multiple users (trainers and employees).
4. Print training titles and other screens.
5. Change passwords.

The main areas that will be covered in this guide are:

1. Dashboard
2. Users
3. Resources
4. Meetings
5. Incidents

 

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Dashboard

When you first log in, you will be taken to the dashboard, which gives an overview for your account, including the number of employees, meetings, and incidents. You can also create a new meeting (1) or incident (2) from the dashboard. Trainers and employees will only see their own items. Administrators and owners will see all items for the account.

 

 

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Users

Create New Employee

To create a new employee, hover over the Users menu, click on Employees (1) in the dropdown menu, then click the + symbol (2).

 

 

1. Enter the employee’s first name (required).
2. Enter the employee’s middle name.
3. Enter the employee’s last name (required).
4. Enter the employee’s e-mail address.
5. Enter the employee's password. (8 character minimum)
6. Enter the employee’s phone number.
7. Employees can add a signature that will appear on the PDF Meeting Summary when they attend a meeting.
8. Exit without saving your changes.
9. Save your changes.

 

 

Create New Trainer

To create a new trainer, hover over the Users menu, click on Trainers (1) in the dropdown menu, then click the + symbol (2).

 

 

1. Enter the trainer’s first name (required).
2. Enter the trainer’s middle name.
3. Enter the trainer’s last name (required).
4. Enter the trainer’s e-mail address (required).
5. Enter the trainer’s password (required).
6. Enter the trainer’s phone number.
7. There are multiple account types available to choose from:
   
   
   1. Employees - Can be assigned as an attendee to a meeting or as the employee for an incident. Employees can log into the website or app and see any meeting or incident that they are assigned to. They can also edit their employee information and add a signature that will be used on meeting summary PDF's when they are marked present for a meeting.
   2. Trainers - Can do all of the things an employee can, plus they can be assigned as a trainer for a meeting and a reporter for an incident. Trainers can also create new meetings, incidents and employees.
   3. Administrators - Can do all of the things a trainer can, plus they can create new trainers, create meetings for other trainers, see all meetings and incidents, and can reopen incidents and reactivate completed meetings. Administrators can also edit the resources page.
   4. Owners - Owners can do all of the things administrators can, plus they can create additional administrators.
      
      
8. Set an expiration date for the trainer, or choose “never expires.”
9. Enter an account number (optional).
10. Trainers can add a signature that will appear on the PDF Meeting Summary when they attend a meeting.
11. Exit without saving your changes.
12. Save your changes.

 

Import Users

The import process is the same for both employees and trainers; the only differences being that trainers must be uploaded from the trainers page, and employees must be uploaded from the employees page.

To import multiple employees, hover over the Users menu, click on Employees or Trainers (1) in the dropdown menu, and click on the Import Employees or Import Trainers (2) icon.

 

 

Next, click on the Download Import Template icon (1), and open the .csv file in Microsoft Excel®. Enter your users into the .csv file, and save the file. Finally, click on the Import Employees or Import Trainers icon (2), and select the file that you saved. Your users will now be imported into the system. 

 

 

Note: Passwords will be created for each imported trainer, using your company’s keyword, which can be found on the dashboard (administrators and account owners only).

The password will be made using:
First initial
Last name
@keyword

For example: Trainer John Smith is imported into Test Company. Test Company’s keyword is “testing.” John’s default password would be jsmith@testing.

 

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Resources 

 

Edit Resources (administrators and account owners only)

1. Click on the Resources tab (1)
2. Click the “Edit This Page” button (2) to edit the resources information.
3. Click on the "Quick-Start for Web" button to access the quick start guide for the Seven Minute Safety Trainer website.
4. Click on the "Quick-Start for App" button to access the quick start guide for the Seven Minute Safety Trainer app.

 

  

1. On the next page, there are three columns, one for each section on the resources page.
2. Each section has room for up to 5 items (rows).
   1. Name the Section Title at the top of each column (one title per column).
   2. The next row (“Line 1”) is where the text for the first item of each Section Title is entered.
   3. The third row is used to select what type of entry you are creating. The four available types are:
      • Text—plain text with no link.
      • Link—a clickable link that will open in new browser tab.
      • E-mail—a clickable link that will open the default e-mail program with the specified e-mail address in the “To” field.
      • Phone #—a clickable number that dials the specified phone number from your device.
   4. The fourth row is where the actual web address, e-mail address, or phone number is entered that is connected to “Line 1” (This is left blank for simple “Text” entries).

 

 

 

Below is a sample entry for the first line on the resources page.

Edit screen (Click “Save Resources” at the bottom of the page after making your changes.)

 

Resulting resources screen

 

 

 

Note: The Resources sections will
 display in one column on the app

 

 

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Meetings

Create New Meeting

To create a new meeting, click on the Meetings tab (1), and click the + symbol (2). 

 

 

 New Meeting Detail

1. Select a Training Topic category, and then the specific topic from the dropdown menus.
2. Select the date and time of your meeting.
3. Enter the meeting location in the text box.
4. Click to view your selected Training Topic.
5. Click to take attendance for your meeting.
6. Enter the job name in the text box.
7. Select the trainer from the dropdown menu.
8. Images can be added after the meeting is saved.
9. Enter your meeting notes in the text box.
10. Select the attendees to add to your meeting. (see “Adding employees to a meeting” below).
11. View to see who attended the meeting.
12. Click to exit without saving.
13. Click to save the meeting.

  

Add Employees to a Meeting

To add attendees to your meeting, click a name in the Employees column on the left (1), and it will appear in the Attendees column on the right (2). To remove an employee from a meeting, click on his or her name (or multiple names using the check-boxes) in the Attendees column and then click either the Add Selected (4) or Remove Selected (5). When you are finished, click Done (6) to save your changes, or Cancel (7) to cancel. 

 

 

Taking Attendance

After attendees are added to a meeting, trainers and administrators can take attendance. In the meeting details screen, click the attended box. Now, simply click on the names of trainees that are present from the list in the left column. The trainees added to the attended column are the names that will appear in the Summary PDF.

Alternately, employees can log into the app or the website (1) and mark themselves as present for a meeting.

 

 

From the main meeting tab, there are four actions for existing meetings to select from.

1. Complete - Complete a meeting that has taken place. For more information, see "Complete a Meeting" below.
2. Edit - Click to view or edit the details of a meeting.
3. Copy - Click to make a copy of a meeting. Once copied, you can edit any of the details of the meeting. The new copy will include all of the meetings details, including attendees, trainers, teeting title, etc.
4. PDF - Click to create a meeting summary PDF. This document will include all of the meeting details, as well as the trainer's outline. This document can be downloaded and emailed to supervisors, HR, or anyone else that would like to see a summary of your training.

 

 

 Select Your Training Title

1. Select a topic category.
2. Select a specific training title.
3. Or search for a title from the search bar.

 

 

 

 View Training Titles

1. You can view the training title from within your meeting by clicking on the View/Conduct Training button (1).

 

 

2. Alternately, to view training titles, simply click on the “Meetings” tab (1) and then on the “View Titles” icon (2).

 

3. Next, use the search bar (1) to find the title you want to view, then click “View Title” (2). The training titles can be viewed on the app or website and can be printed from the website for your meeting. If you want to create a meeting with the title, click "Create Meeting" (3)

 

 

On the training title page, you can view four different tabs:

1. Trainer Outline—Read the outline for the training session.
2. Handout—View the optional handout for your employees.
3. Quiz—View the optional quiz.
4. Answer Key—View the answer sheet.

 

The Training Titles can be printed using your browser menu.
(Click “File”, “Print” or “Ctrl + P” for Windows, or “cmd + P” for Mac.)

 

Complete a Meeting

After a meeting has been held, you can update its status to “Complete.” To complete a meeting, click on the “Complete Meeting” (1) icon.

 

Completing a meeting will make a meeting closed to editing (except for the notes field), unless an administrator or account owner reactivates the meeting by clicking the “Reactivate Meeting” icon (1).

 

 

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Incidents

 

Create New Incident

To create a new incident, click on the “Incidents” tab (1), and click the “+” symbol (2).

 

 

New Incident Detail

1. Select the employee involved in the incident (one per incident).
2. Enter the incident location in the text box.
3. Images can be added after the incident is saved.
4. Select the date and time of the incident.
5. Enter the job name in the text box.
6. Use the mouse to sign the signature pad.
7. Select the person reporting the incident from the dropdown menu.
8. Enter your incident notes in the text box.
9. Click to exit without saving.
10. Click to save the incident.

 

To close an incident, click on the “Close Incident” (1) icon. 

 

 

 

Closing an incident will make an incident closed to editing (except for the notes field) unless an administrator or account owner reopens the incident by clicking the “Reopen Incident” icon (1).